Siebert Realty · Sandbridge Beach, Virginia · 757-426-6200
The Owner of the reserved property, by and through Siebert Realty as Agent, rents to Guest(s) and Guest(s) rent from Owner for the specified period on the following terms and conditions as part of the Siebert Realty Lease Agreement (the "Lease Agreement"). For the purposes of this Lease Agreement, the terms Guest/Tenant, Owner/Agent/Landlord, and Lease/Reservation are interchangeable and do not alter the Tenant/Landlord relationship created herein. The term "Guest" shall mean and include all Guests who are occupying the property under the Lease Agreement, and all of Guest(s)' family members, invitees, visitors, employees and agents who enter, use or are on the property.
1. Reservation Payment(s)
By submission of Lease Agreement, either electronically via Siebert Realty GuestNet or per hard copy, and tender of payment listed on agreement plus Optional Travel Insurance by the indicated due date, Guest acknowledges that they have rented the property on the Lease Agreement for the dates and rates indicated; and, that have read, understand, and agree to the Terms and Conditions of the Lease Agreement and any included waivers. If payment is not received, reservation will be cancelled without further notice. All payments must be made in U.S. Funds.
METHOD OF PAYMENTS: Payments may be made electronically at www.siebert-realty.com by clicking on the "Make A Payment" button at the bottom of the home page. We also accept Personal Checks, Cashier's Checks, Money Orders, Wire Transfers, and Cash. Payments must be received by the due date indicated on your Lease Agreement. Credit Cards are processed by a third party. Personal Checks are accepted only when payment is received 30 days prior to arrival. $30 will be charged for all returned checks. If you prefer to wire funds directly from your account, please contact our Rental Department for instructions. **For Canadian/Overseas Guests paying by Check, please make sure it is drawn on a U.S. Bank, or certified U.S. Funds, and that it has U.S. funds printed on the check (not hand-written). You may also utilize the wire transfer method mentioned above. Agent reserves the right, in its sole discretion, to require a specific payment method.
If a reservation is made less than 40 days prior to arrival, the Total Balance is due in full and payment must be received within the following time frames:
a. Reservations placed from 40 to 15 days from arrival: Cashier's Check, Money Order, Credit Card (MC / VISA / DISCOVER / AMEX), Wire Transfer, eCheck, or Cash payment due within 2 Days: b. Reservations placed 30 days or less from arrival: Cashier's Check, Money Order, Wire Transfer, or Cash ONLY due within 1 Day.
2. Refundable Security Deposit
All reservations 21 days or more but less than 90 days require a $500 Refundable Security Deposit. Our staff will inspect each unit after it is vacated and if retention of any funds from deposit is necessary due to damage or additional cleaning, a copy of the documentation will be sent to Guest. Guest will be responsible for all damages to include but not limited to: missing articles; excessive cleaning; wear and tear due to exceeding the occupancy limit specified; furniture moved from room to room; not checking out on time; etc. It is not our intent to retain anyone's deposit; however, cost of any preceding acts, at Agent's discretion, shall be charged to Guest. If cost of damage exceeds the Security Deposit amount listed above, Guest is fully responsible and will be billed for the additional charges. If there is no unusual cleaning required or damage of any kind incurred by Guest, Security Deposit will be fully refunded back to the original form of payment within 45 days of departure date.
3. Cancellations
All cancellations must be in writing – email notification is acceptable. All monies paid by Guest, LESS a cancellation fee of 18% of the total rent, will be refunded ONLY IF the property is re-rented for the same rate and time. In an attempt to get the property re-rented, discounts may be offered and guest would be responsible for any difference in rent between the original rate and the reduced rate. Paid in full reservations may be discounted at the discretion of the guest up to 50%. If the property is not re-rented, Guest will not receive a refund regardless of reason. If Guest makes a change or transfer within the same year on a confirmed reservation, a $40 transfer fee is required provided original reservation is re-rented for same rate and time. For details of our cancellation policy, see our website. A Travel Protection Plan is available at the time of booking and is highly recommended.
4. TRAVEL PROTECTION PLAN
A protection plan covers cancellations due to "unforeseen circumstances" such as job loss, unexpected illnesses, deaths, or mandatory evacuations in the event of a hurricane. Restrictions do apply. Please review our cancellation procedure carefully before making your decision. The Travel Protection Plan is completely optional; however, the Travel Insurance cost is included on your lease in your FIRST PAYMENT for your convenience. Please MARK THE APPROPRIATE BOX indicating if you wish to purchase the insurance. If you accept this insurance by including the premium with your first payment, understand that refunds will not be issued after payment has been received and you must deal directly with the Insurance Company, not Siebert Realty, if a claim becomes necessary. In all cases, Guest must notify Siebert Realty in writing in the event of a cancellation. For questions concerning the Travel Protection Plan, call Generali Global Assistance at 1-866-6425889.
5. FAMILY GROUPS ONLY / OCCUPANCY LIMIT
We are instructed by our Owners to rent to FAMILY GROUPS ONLY. A "Family Group" is defined as parents, grandparents, children and extended family members vacationing in one home. A "Non-family Group" is defined as: unmarried young adults, high school or college students, or any other group-type situation. Non-family Groups are asked not to apply for accommodations. ID's must be furnished upon request. The leaseholder must be at least 24 years old and understands that he/she must personally occupy the property for the entire period. We lease homes without respect to the race, color, religion, sex, handicap, familial status, national origin, sexual orientation, gender identity or elderliness of any party. Sandbridge Beach is a family- oriented community; therefore, loud parties are prohibited. Per the Short-Term Rental Zoning Ordinance issued by the City of Virginia Beach, the number of persons (occupancy limit) in a rental property cannot exceed the number of bedrooms times 3. Some properties have a lower occupancy than the ordinance will allow, and it is listed in the property description. Misrepresentation, exceeding occupancy limit in the overall property, or as stated on each deck, stairs, and porches; or, loud house parties are considered default under paragraph #28 sub-section i resulting in Guests being asked to immediately vacate property without refund.
6. ARRIVAL
CHECK-IN TIME IS AFTER 4:00PM. Please plan your check-in day accordingly for arrival after 4:00PM. We must have until that time to prepare all rental properties for the next check-in. Every effort is made to ensure all units will be ready by 4:00PM; however, in some cases it may be necessary to delay check-in until the unit is completely ready (there are no rebates for late occupancy). Arrival at the property means - you're "ON VACATION"! ENJOY!
7. DEPARTURE
CHECK-OUT TIME IS BEFORE 10:00AM. - Upon Check-out, please leave property in orderly condition: dishes washed, refrigerator emptied, etc. IMPORTANT: Tuesday is trash collection day. During the summer months, Saturdays are added for trash pickup and Guests must take the trash out to the street either Friday night or by 7:00AM Saturday morning so container is left empty for the next family. Failure to leave property in an orderly condition, take trash to street, or vacate property and return key(s) by 10:00AM could result in an additional charge to guest.
8. LINENS
ALL GUEST RESERVATIONS INCLUDE LINENS WITH BEDS MADE – Complimentary Linens with beds made are provided for all taxable guest reservations. In addition, towel sets for the total unit limit (bath towel, hand towel and wash cloth), a Kitchen towel set (2 towels), and a Bathmat for each Full Bath are provided. Rental properties do not include soap, trash bags, or paper products. There are pillows and bedspreads on all beds. Please note that upper bunk beds are not made.
9. MONIES RECEIVED
All monies received by Siebert Realty from Guest including gross rent, security deposit (for reservations 21 – 89 days), travel insurance cost, and lodging tax may be placed in an interest-bearing escrow account. All deposits will be held by Agent. Agent will retain any interest on amounts held by Agent. Interest shall not be paid to guest on any monies received by Agent. Agent is entitled to any commission upon receipt of payment and may be deducted from the initial deposit.
10. ANIMALS
Pets are accepted at select properties only and are not allowed at any of our condos. Those properties that do are indicated with "Pets Allowed" and require a non-refundable pet fee of $100 (for each pet / limit - 2 pets unless otherwise noted in house description) to aid in cleaning/fumigation expenses. Pets are only allowed with Agent's specific written approval in advance and pet fee paid. Any unauthorized pet on premises shall result in automatic forfeiture of all monies paid and immediate eviction without refund. Pets must be kept on cottage premises. City ordinance prohibits pets being walked without a leash or running loose on beach. From Memorial Day to Labor Day pets are only allowed on the beach before 10:00AM and after 6:00PM.
Please clean up and dispose of any mess your pet makes on the beach as well as around the rental property. All Guests, including those with pets, should be cognizant of the efforts in keeping Sandbridge a peaceful community. Please keep noise down after 10:00PM.
a. Guests seeking to bring assistance animals into properties may request an accommodation for the assistance animals on the Assistance Animal Request Addendum. The Assistance Animal Request Addendum must be completed and submitted sufficiently in advance of the commencement of the reservation to allow Agent and Owner a reasonable period of time to evaluate the information set forth in the request.
Any misrepresentation, omission or other falsehood on the Assistance Animal Request Addendum will be a material breach of this Lease Agreement and subject Guest to automatic forfeiture of all monies paid and immediate eviction from the property.
11. AFTER HOURS LOCKOUTS
Please keep your keys with you at all times. If you lock yourself out "after hours", you will incur a $20 fee payable when you're met at the office by a Siebert Realty employee or a $30 fee if keys must be delivered to the home. Key service is available until 11:00PM.
12. GRILLS / FIREPLACES
Grilling and other outdoor cooking on upper wooden decks of rental property is prohibited. All grilling and other forms of outdoor cooking should be done outdoors on the ground level of your rental property, and not in any garages, porches, breezeways, sheds or other enclosed areas. Grilling is not allowed on condo balconies. Fireplace use is allowed from October through April unless otherwise noted in online property description. Please do not use fireplaces in high wind conditions.
13. OWNER'S CLOSET
Most of our Owners have a locked "Owner's Closet" for their own personal use. Please respect these closets; they are not to be tampered with or opened under any circumstances.
14. MAINTENANCE
All equipment in each property should be in working order. Please report any inoperative equipment to our office promptly! We will make every effort to have repairs made as soon as possible. Owner and Agent shall have the right to inspect and make repairs to the property during the rental period. Guest is prohibited from making any alterations to the property whatsoever and from bringing additional appliances or other personal items to the property that might damage the property or cause excessive use of utilities, without prior written consent of the Agent or Owner. Guest agrees to pay promptly for any unnecessary maintenance calls, excessive use of utilities, or damage caused by unauthorized items at the property. Excessive use of utilities is defined as more than one and one-half times the average cost for the utility in question of the subject property for the quarter of the year the rental takes place. Guest shall notify Agent immediately of any fire or other casualty that occurs on the property.
15. REFUNDS
No reduction of rent, rebate, or refund will be issued for mechanical failure of air-conditioning, major or minor appliances, public utility interruptions, ongoing construction near rental unit, or Guest dissatisfaction. Maintenance repairs will be made as promptly as possible. Refunds will not be issued for errors in brochure, website, or reservation agreement, or changes made by Owner in property including but not limited to bedding, furnishings, equipment, etc. No refunds will be issued for inclement weather, including heat waves or hurricanes. Some pools are heated by a solar system and they typically have the potential for the water temperature to get 8 – 12 degrees warmer than an unheated pool. We cannot guarantee any particular water temperature and no refunds will be made for uncomfortable swimming conditions. We have heard that occasionally, a mild ground current has been experienced in some pools in Virginia Beach. This appears to be the result of the Earth's own natural electrical current rather than a pool defect or household current. Locations of certain properties may be affected more than others and the currents tend to be intermittent. We want to advise you that certain devices such as pacemakers and other similar devices may be affected. Please follow all safety instructions. For questions concerning the Travel Protection Plan, call Generali Global Assistance at 1-866-642-5889.
16. ERRORS
Every effort has been made to assure all information is accurate; however, descriptions, rates, property amenities, and taxes listed in brochure, on the website, or on this Lease Agreement are subject to change without notice. Omissions, additions, or errors, as well as changes made by Owner in property bedding, furnishings, equipment, etc., or changes in tax rates made by state and local taxing authorities, shall not be the responsibility of Agent, Owner, or Printer.
17. ITEMS LEFT BEHIND
Items left at the property by Guest are not the responsibility of Owner or Agent. Please double check for all personal items before departure. A minimum $20 fee will be required to return by mail any items left in the property. 18. PROPERTY RESERVED
Every rental property is privately owned and reflects each owner's personal taste. Property reserved sight unseen is represented by Agent as realistically as possible with regards to space, physical condition and comparisons. We advise you to view the property's interior photographs on our website at www.siebert- realty.com if you have specific personal requirements or are concerned with quality, as we are unable to make substitutions or refunds upon arrival.
19. PROPERTY UNAVAILABILITY
Due to unforeseen circumstances if your property becomes unavailable or uninhabitable, Siebert Realty reserves the right to move you to a comparable property. Every effort will be made to place you in a property that has a comparable location, accommodates the same number of persons, and is within the same price range, but Agent cannot guarantee availability or comparability of other properties. If moved to another property, monies paid and all signature authorizations will be applied to the new reservation. If for any reason whatsoever, Guest is denied access to the property, and is unable to take possession by the time prescribed, Owner's and Agent's liability shall be limited to the return to Guest of all monies paid on account. Owner and Agent are not liable for any circumstances that would prohibit or limit the use of the property for any reason constituting a "force majeure" which shall mean:
a. riot, invasion, acts of foreign enemies, acts or threats of war, revolution, terrorism or similar disorder, b. acts of God, c. acts, orders, regulations or omissions of or by any governmental authority (other than orders or regulations of a governmental authority resulting from the obligated party's non-compliance with typical and ordinary health, licensing or construction laws, rules and regulations), d. floods, hurricanes, tornadoes, fire, other physical natural disaster, and extreme adverse weather conditions, e. outbreaks of infectious disease or any other public health crisis including, without limitation, any epidemic, pandemic or quarantine, f. national or regional labor disturbances including, without limitation, strikes, lock-outs, work stoppages or slow-downs and national or regional boycotts, and labor and material shortages, and g. other events and causes that are not within the control of Agent or Owner.
20. AGENCY DISCLOSURE
By Virginia Law, an Agent must notify you that Siebert Realty is employed by and represents the property Owner. Siebert Realty will make every effort to assist you in the selection of your vacation rental or purchase. Subject property may or may not be owned by a Real Estate Licensee. The Principal Broker for Sandbridge Properties, Inc., T/A Siebert Realty, is Patrick Keenan.
21. BREACH OF LEASE
If at the sole discretion of the Agent, Guest violates any of the terms of this Lease Agreement or Agent's rules and regulations, or are in Default as described in paragraph 28 below, Guest may be asked to leave the property without refund. Guest(s) hereby agrees to hold and save harmless Agent and Owner from damages or injuries to person or property by reason of any cause whatsoever, either in or about the property or elsewhere as described in paragraph 27.
22. OCEANFRONT PROPERTIES / BEACH ACCESS
Siebert Realty cannot guarantee that an oceanfront house will not be bulkheaded or have sand replenishment work done sometime in the future. Not all oceanfront properties have private beach access. Public city access stairs are available for guest use if private stairs are not provided. Due to changing coastal conditions, Agent cannot guarantee the size or condition of beach, condition of bulkhead, condition of public access stairs, or owner's private stairs to the beach at any given time. In some areas, there may be times during high tide that would limit the amount of usable beach.
23. LEASE AGREEMENT ACCEPTANCE
Should one or more persons execute this Lease Agreement by tender of their payment (in lieu of signatures), all such persons, including Guest named on the lease, as well as other members of the party occupying the premises, shall be jointly and severally liable for all terms and conditions set forth in this Lease Agreement.
24. DISPUTE VENUE
In the event of any controversy or dispute between parties hereto arising out of or relating to this reservation or breach thereof, the prevailing party shall be entitled to recover from the other party, expenses incurred plus reasonable attorney's fee and costs. Any action shall be brought to the state courts of Virginia in the City of Virginia Beach, and this Lease Agreement shall be deemed executed in Virginia and interpreted under and governed by Virginia law.
25. ENTRY BY AGENT
Upon reasonable notice, Agent may enter the property to post any notices required by law or to provide services, inspect or repair the property. If Guest is not present Agent may enter the property by master key. No notice of entry shall be required in the event of an emergency or emergency repair.
26. PARKING
Only ordinary size passenger vehicles of Guest, having valid license plates, insurance, and registration, may be parked in the driveway of the property or parking area designated by Agent. Guest may not be permitted to park boats, trailers, commercial vans, campers, recreational vehicles (RVs), or commercial trucks in the driveway or outside the Property without the prior written consent of Agent, which consent shall be determined in Agent's sole discretion. No motor vehicle maintenance or repair may be performed in the driveway or in or about the Property.
27. INDEMNIFICATION GUEST WILL INDEMNIFY, DEFEND AND HOLD HARMLESS AGENT AND OWNER FROM ANY AND ALL DAMAGES, LIABILITIES, COSTS, EXPENSES, FINES, PENALTIES, AND OTHER LOSSES OF ANY KIND OR NATURE INCURRED BY AGENT OR OWNER BY REASON OF
(1) GUEST'S BREACH OF THIS LEASE AGREEMENT, (2)GUEST'S VIOLATION OF ANY APPLICABLE LOCAL, STATE OR FEDERAL ORDINANCE, LAW OR RULE OR REGULATION, INCLUDING, WITHOUT LIMITATION, ANY SUCH ORDINANCE, LAW OR RULE OR REGULATION REGARDING CONTROL OF OR CARE FOR ANIMALS (WHETHER PETS OR ASSISTANCE ANIMALS), AND (3) PERSONAL INJURY OR PROPERTY DAMAGE OF ANY KIND OR NATURE CAUSED BY GUEST'S WILLFUL OR NEGLIGENT ACTS OR OMISSIONS OR BY GUEST'S ANIMALS (WHETHER PETS OR ASSISTANCE ANIMALS).
GUEST'S OBLIGATIONS IN THIS PARAGRAPH SHALL SURVIVE THE GUEST'S DEPARTURE FROM THE PROPERTY AND THE TERMINATION OF THIS LEASE AGREEMENT AND SHALL INCLUDE, WITHOUT LIMITATION, REASONABLE ATTORNEYS' FEES AND ALL REASONABLE EXPENSES INCURRED IN INVESTIGATING, PREPARING, OR DEFENDING AGAINST ANY LITIGATION OR INVESTIGATION, COMMENCED, OR THREATENED, OR ANY CLAIM WHATSOEVER, UNLESS THE SAME ARISES SOLELY FROM THE WILLFUL OR NEGLIGENT ACT(S) OR OMISSION(S) OF AGENT OR OWNER, IN WHICH CASE WHICHEVER OF AGENT OF OWNER, OR BOTH, WAS THE SOLE CAUSE OF SUCH WILLFUL OR NEGLIGENT ACT(S) OR OMISSION(S), WILL LOSE THE BENEFIT OF THIS INDEMNIFICATION OF THIS PARAGRAPH.
28. DEFAULT
Each of the following shall be considered a default by Guest under this Lease Agreement:
a. permitting unauthorized persons to live at the property; b. serious or repeated damage to the property; c. creation of physical hazards; d. serious or repeated interference with the rights of other guests or neighbors around the property; e. unauthorized alteration to the property; f. refusing Agent's access and entry onto the property; g. failure to comply with pet policies; h. acts by Guest, its family members, visitors, employees or agents that endanger the health, safety or welfare of other Guests or neighbors around the property; i. violation of Agent's rules and regulations with respect to the property; j. violations of local, state, or federal law by Guest, its family members, visitors, employees or agents; and, k. other good cause, as permitted by law.
Unless required by law, Guest shall not be entitled to any notice of or opportunity to cure any default. Upon Guest default, Agent may terminate this Lease Agreement and regain possession of the property by process of law. Guest shall be responsible for all costs and expenses incurred by Agent as a result of Guest default, including, but not limited to, reasonable attorneys' fees. 29. SEVERABILITY
The provisions of this Agreement shall be separate and severable. If any provision hereof is unenforceable or illegal, the balance of this Agreement shall remain in full force and effect.
Notice: This is a legally binding agreement. If not completely understood, seek competent advice. UPON TENDER OF ANY PAYMENT, GUEST AGREES TO ABIDE BY THE TERMS, CONDITIONS AND POLICIES OF LEASE AGREEMENT. Revised 1/10/24
This is the text reproduced in full in the Siebert Realty Lease Agreement you sign at booking.
Terms version 933fb817413c
(23,940 characters) — the same stamp printed on your signed lease,
so the two can always be matched.